(708) 273-5388
#1 Virtual Assistant Solutions
for Dental Clinics
HIPAA-compliant Dental Virtual Assistants who handle front desk tasks, insurance, scheduling, and patient coordination — for just $9/hr.
Smart Staffing Solutions.
No Compromise on Quality.
Our clients have reduced labor costs by as much as 60%
all while improving workflow and patient satisfaction.
We work with hundreds of dental professionals—and we get it.
Patient Support
From appointment reminders to answering FAQs, our Dental VAs provide friendly, reliable support that keeps your patients happy and coming back.
Billing
Let your Dental VA handle invoicing and payment follow-ups to ensure your revenue cycle stays smooth & timely so you get paid faster, with fewer headaches.
Insurance Verification
Our Dental VAs can verify insurance coverage before appointments, helping avoid billing surprises and giving your team more time to focus on care.
Patient Scheduling
Never miss an appointment opportunity again! Our Dental VAs manage your calendar, follow up with patients, and keep your schedule full and organized.
Claims
Reduce delays and denials—our Dental VAs are trained to handle dental insurance claims efficiently and accurately, saving you time and improving cash flow.
We Don’t Just Understand Dental — We Operate in It.
Get matched with a trained dental VA and onboarded in less than a week — no delays, no drama.
How It Works — Simple Setup, Powerful Support.
“We onboarded in 5 days. By day six, our VA was answering phones, confirming appointments, and organizing our inbox. The transition was seamless.”
— Jason T., Office Manager, TX
The Smartest Way to Scale Your Dental Office
You’re 5 Days Away From a Fully Trained Dental VA
We make onboarding fast, easy, and fully managed — so your support arrives exactly when you need it.
What Would You Do With 20 More Hours a Week?
Let us show you how our Dental VAs can save you time, reduce burnout, and keep your schedule full — without hiring in-house.
Trusted By Doctors & Businesses Nationwide
500+
Medical Professionals Supported
49
States Served
60%+
Client Referrals
Choose the Support Level That Fits Your Clinic
Start with one dedicated Dental VA or lower your hourly rate as you scale support across multiple VAs.
Core
$1,760/mo
1 Dental VA · 160 hours/month
• Hourly Rate: $11.00/hour
• Hours Included: 160 hours/mo
• VAs Included: 1
Monthly Total: $1,760.00
VS. IN-HOUSE STAFFING
$58,002/year vs
$21,120/year
Estimated annual savings:
$36,882*
Ideal for a clinic or practitioner that wants dedicated help with calls, scheduling, insurance verification, follow-ups, prior authorization support or routine admin.
Growth
$8,000/mo
5 Dental VAs · 160 hours per VA/month
• Hourly Rate: $10.00/hour
• Total Hours: 800 hours/mo
• VAs Included: 5
Monthly Total: $8,000.00
VS. 5 IN-HOUSE EMPLOYEES
$290,010/year vs
$96,000/year
Estimated annual savings:
$194,010*
Built for growing practices that want multiple workflows covered at once-- such as phones, scheduling, verification, authorization and billing follow-up.
Scale
$14,400/mo
10 Dental VAs · 160 hours per VA/month
• Hourly Rate: $9.00/hour
• Total Hours: 1600 hours/mo
• VAs Included: 10
Monthly Total: $14,400.00
VS. 10 IN-HOUSE EMPLOYEES
$580,020/year vs
$172,800/year
Estimated annual savings:
$407,220*
Designed for larger practices and clinics, multi-location groups or organizations that need a broader remote administrative support team.
Rethinking Your Next Full-Time Hire?
Base pay is only a fraction of the actual expense. Here is a clear comparison between a traditional 40-hour/week, $20/hour in-house employee and a $11/hour Remote Dental VA.
Traditional In-House Employee
About $58,002/year*
Cost Breakdown:
• Base Salary ($20/hr x 2,080 hrs): $41,600
• Employer Social Security (6.2%): $2,579
• Employer Medicare (1.45%): $603
• Federal Unemployment (FUTA, net 0.6% on first $7k): $42
• State Unemployment (Est. 2.5% on first $9.5k): $238
• Paid Time Off (10 days/80 hrs x $20): $1,600
• Hardware & IT Setup (Computer, monitors, etc): $1,500
• Office Space & Overhead (Desk, utilities, supplies): $3,600
• Administrative & HR Overhead (Recruiting, payroll, etc): $6,240
Estimated Annual In-House Employee Expense: $58,002*
*Illustration only; not a universal employer cost. Statutory FICA and unemployment rates apply. PTO, workspace, hardware, and administrative overhead allowances are typical industry estimates for comparison purposes and should be adjusted based on your agency's actual operation expenses. Pricing, software integration, and tax treatments depend on specific agreements and worker classifications.
Remote Dental VA
About $22,880/year
Cost Breakdown:
• Dental VA Service ($11/hr x 2,080 hrs): $22,880
• Office Space & Facility Fees: $0
• Workstation & Hardware Setup: $0*
• Administrative & HR Overhead: $0
Estimated Annual VA Service Cost: $22,880
✓ Zero HR & Recruiting Burden
✓ Remote Operational Support
✓ Zero Overhead Expansion
✓ Flexible Capacity
*Remote workstations, monitors, encrypted softphones, and complete IT deployment are managed and maintained on our end, ensuring your clinic pays zero equipment fees.
Estimated Annual Savings: $35,122
That puts $2,927 back into your practice every month, per position. Capital that gives your clinic the financial flexibility to retain top clinical talent, scale marketing to fill open chairs, and elevate the patient experience.
Built on mutual success — supporting clients and VAs every step of the way.
Find out how our tailored solutions
can drive your practice forward.
Frequently
Asked
Questions
Are there any additional charges?
No hidden fees here. You only pay for the actual hours your VA works. No setup fees, no surprise charges—just straightforward, hourly billing.
Is there a minimum contract or setup fee?
Not at all. Our VAs can work part-time or full-time, depending on what you need. There’s no minimum contract, and we don’t charge any setup or onboarding fees.
How do you ensure the security and confidentiality of client and patient information?
At VirtuAssist, security is a top priority. All of our Virtual Assistants are HIPAA-certified, ensuring they understand and follow strict privacy and compliance standards. To further protect sensitive information, we provide secure access through VPNs, implement endpoint protection, and maintain internal monitoring protocols. These safeguards allow us to support your practice with the highest level of data security and confidentiality.
What if my VA doesn’t meet my expectations?
Your satisfaction is our priority. If your VA isn’t the right fit, we’ll work with you to understand what’s missing and provide a replacement promptly—at no extra cost.
Why should I get a VA instead of hiring in-house?
Hiring a VA reduces your overhead by up to 60%, with no need for office space, equipment, or benefits. Plus, you get flexibility, speed, and access to skilled professionals without the hassle of recruitment and onboarding.
Can my VA work with my existing software and EHR/EMR system?
Absolutely. Our VAs are experienced in adapting to different platforms and systems. We’ll ensure you’re matched with someone familiar with your tools—or quickly trained to get up to speed.
Do you only work with dental practices?
While we specialize in dental staffing, we also work with a wide range of healthcare professionals. We have a large pool of experienced medical virtual assistants and clients across various fields of medicine. Feel free to reach out—we’d be happy to match you with a VA that suits your specific needs!
Call or Text: (708) 273-5388
Email: [email protected]
Office Hours: Monday to Friday 9AM - 6PM EST
Schererville, Indiana
© 2026 VirtuAssist. U.S. All Rights Reserved.
The #1 Dental VA Staffing Solution
for Dental Professionals
